·3 min read
How to Set Up an AI Receptionist in 10 Minutes (Step-by-Step)
Complete guide to setting up an AI receptionist for your business. From choosing a provider to going live in under 10 minutes.
Step 1: Choose Your AI Receptionist Provider
Look for these must-have features: 24/7 availability, multilingual support, calendar integrations, and transparent pricing. Ava.ai checks all these boxes at €0.80/minute with no subscription.
Step 2: Configure Your AI Assistant
With Ava.ai, this takes under 10 minutes. You'll define:
- Your business name and description
- Greeting message and tone of voice
- Screening questions for lead qualification
- Calendar for appointment booking
- Languages your customers speak
Step 3: Connect Your Phone Number
You can use a test number provided by Ava.ai for free, or connect your existing Twilio phone number for production. Call forwarding from your current number also works.
Step 4: Test and Go Live
Make a few test calls to verify your AI receptionist handles conversations correctly. Adjust the screening questions and greeting as needed. Once you're satisfied, you're live.